Overview
Basware helps organizations digitize and centralize their purchase-to-pay processes. The platform connects suppliers, employees, and ERP systems within a single integrated environment for invoice processing, procurement, and financial insights.
Basware serves as the central link between financial processes, supplier networks, and existing ERP landscapes. Thanks to automation, AI capabilities, and extensive integration options, the platform helps organizations handle high invoice volumes, manage expenses, and achieve a high degree of touchless processing.
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Benefits
Basware helps organizations automate and manage financial processes within a single integrated purchase-to-pay platform. It offers:
- Efficiency: Reduces manual processing by automating invoice and procurement processes.
- Control: Provides greater control over spending, commitments, and approval processes.
- Scalability: Supports international organizations, multiple ERP systems, and high transaction volumes.
- Insight: Provides real-time insight into performance, spending, and process optimization.
- Compliance: Supports monitoring of processes, suppliers, and financial obligations.
- Automation: Supports high levels of touchless processing with AI, matching, and intelligent workflows.
Functionality
Basware offers an integrated set of features for processing invoices, managing expenses, and supporting digital procurement processes. These features form the foundation for an efficient and automated purchase-to-pay process.
Invoice Processing
Basware supports the processing of incoming invoices from receipt to posting. Invoices are automatically recognized, validated, coded, and processed within existing financial processes.
- Automatic recognition of scanned or e-invoices
- Coding suggestions based on historical data
- Approval workflow based on authorization scheme
- Automatic approval through intelligent matching
- Automatic recognition of recurring expenses
- Automatic creation of journal entries
- Preparation for payment
Touchless processing
Basware supports a high degree of touchless processing. When invoices meet predefined rules, matching criteria, and tolerances, they can be processed without manual intervention.
Workflow management
Basware supports approval processes based on organizational structures, authorizations, and business rules. Examples:
- Workflow based on budget responsibility
- Authorization schemes
- Multiple approvals
- Escalations
- Audit trails
- Process monitoring
AI-powered automation
Basware supports additional automation using AI. This allows recurring tasks to be further automated and exceptions to be handled more quickly. Examples:
- AI-driven coding
- Posting suggestions
- Recognition of recurring invoices
- Support for exception handling
- Intelligent processing of invoice flows
Financial insights and analytics
Basware provides real-time visibility into performance, spending, and process quality. Organizations can analyze and optimize financial processes using dashboards, KPIs, and spend analytics. Examples:
- Spend analytics
- KPI monitoring
- Supplier performance
- Contract compliance
- Process optimization
- Carbon Footprint Index
Supplier Connectivity
Basware supports digital collaboration with suppliers within invoicing and procurement processes. Examples:
- Supplier Networks
- Electronic Invoices
- Electronic Order Transmission
Digital procurement processes
Basware supports digital procurement processes from request to order. This provides greater control over expenses and obligations within the organization. Examples:
- Purchase Requests
- Purchase orders
- E-catalogs
- Punch-out catalogs
- Preferred supplier management
- Automatic order matching
- Support for control processes
ERP integrations and multi-system support
Basware integrates with more than 250 ERP and financial systems. This ensures that existing financial environments remain part of the operational process. We excel in multi-system environments. Examples:
- SAP
- Oracle
- Microsoft Dynamics
- Business Central
- Exact
- Other ERP systems
Basware solutions
Basware consists of various solutions that together support the entire purchase-to-pay process.
Basware Invoice
Supports automated invoice processing, workflow management, matching, and touchless processing within accounts payable processes
Basware Purchase
Supports digital procurement processes, supplier management, and order processing within a single centralized environment.
Basware Insights
Supports spend analytics, KPI monitoring, and process optimization based on real-time financial data.
InvoiceAI
Supports additional automation and intelligent processing of invoice flows using AI.
Additional modules from 4CEE
To complement Basware solutions, we have created our own modules for further automation, control, and efficiency within purchase-to-pay processes.
Document Recognition
Supports the automatic conversion of PDF invoices into structured data for further processing within Basware and ERP systems.
- Recognition at the header and line-item levels
- Vendor recognition
- Multilingual support
- XML conversion
- Integration with Basware and ERP systems
Document Validation Engine
Supports automatic verification of invoice data prior to processing. This enables early detection of errors and helps minimize invoice rejection.
- Vendor Recognition
- Validation of VAT and Chamber of Commerce data
- Duplicate Invoice Check
- Order data validation
- Enrichment with ERP data
- XML transformations
Use cases
Automate invoice processing
Automatically process incoming invoices from receipt to posting with minimal manual intervention.
Achieve touchless processing
Increase the percentage of invoices processed without human intervention.
Centrally manage expenses
Gain insight into expenses, commitments, and supplier performance within a single, centralized environment.
Connect procurement and invoice processing
Combine digital procurement processes with automated invoice processing and matching.
Working with multiple ERP systems
Manage purchase-to-pay processes centrally, even within organizations with multiple ERP landscapes.