Overview

Stiply is a digital signing solution that enables organizations to submit documents electronically, have them signed, and track their status.

This eliminates the need to print, sign, scan, and manually return contracts and agreements. The entire process is digital: from sending the document and verifying the signer’s identity to capturing the signature and archiving the result.

Stiply can be used as a standalone web application or integrated into existing business software and processes.

Benefits

Stiply digitizes the signing process from start to finish.

• Faster turnaround time: Send documents instantly and eliminate the need for manual exchange via paper, scanning, and email.
• Greater convenience: Sign documents online from a computer, tablet, or smartphone.
• Insight and follow-up: View the status of signing requests and send automatic reminders.
• Audit trail: Track how and when documents were submitted and signed.

How Stiply Works

Stiply brings the entire signing process together in a single digital workflow—from preparing and sending a document to verification, signing, and providing proof.

Prepare a document

An existing document serves as the starting point for the signing process.

Determine who needs to sign and add the required fields, for example for:

• Signatures
• Initials
• Names
• Dates
• Text fields
• Additional Information

For frequently used documents, templates can further standardize the process.

Sending & Follow-Up

The document is submitted digitally to one or more signers.

Throughout the process, you can see which documents have been sent, which have already been signed, and where action is still needed. Automatic reminders help prevent documents from being overlooked.

Multiple signers can be part of the same signing workflow.

Authentication

Not every document requires the same level of certainty regarding the signer’s identity.

Stiply supports various authentication methods that allow the level of reliability of the signing process to be tailored to the agreement and the associated risk.

For example, in addition to email verification, additional authentication can be used when greater certainty is required.

Digital Signing

The recipient opens the signing request and can review and sign the document digitally.

This can be done from various devices, without the document first needing to be downloaded, printed, or scanned.

As a result, digital signing becomes part of the normal document workflow rather than a separate manual process.

Audit trail & integrity

An electronic signature isn’t just about the visible signature on the document. The surrounding process is also important.

Stiply records events in an audit trail throughout the signing process. This allows you to demonstrate retrospectively how the signing process unfolded.

The signed document and the accompanying proof together constitute the record of the transaction.

Integration

Digital signing doesn’t have to be a standalone process step.

Stiply can be integrated with other applications, allowing documents to be submitted for signing directly from existing systems and automatically processed further upon completion.

For example, via the API, the digital signature can be integrated into:

• CRM systems
• ERP systems
• HR solutions
• Contract management
• Document management
• Custom business applications

This allows users to continue working within their existing processes, with digital signing added as a step in that process.

Electronic Signature

There are various levels of reliability for electronic signatures. The appropriate type depends on the document, the risk, and the desired level of certainty regarding the signer’s identity.

Stiply supports both simple and advanced electronic signatures, as well as various forms of authentication.

This allows the signing process to be tailored to the requirements of a specific agreement.

From Document to Agreement

Digital signing turns the signature into an integrated step in the process.

Instead of:

document → email → print → signature → scan → email → archive

a controlled digital workflow is created:

document → signature request → authentication → signing → proof → processing

This not only shortens the turnaround time but also makes it clear where a document is in the process.

Stiply in Finance Operations

Within Finance Operations, Stiply is used whenever a financial or commercial workflow requires formal approval or a signed agreement.

Purchase to Pay

Have supplier agreements, procurement contracts, and other agreements signed digitally and integrate the signing process into the existing procurement workflow.

Order to Cash

Accelerate the signing of quotes, customer contracts, agreements, and other commercial documents before delivery or invoicing begins.

Contract Management

Integrate the drafting, review, signing, and archiving of agreements into a single digital document workflow.

Cross-Process Signing

Use digital signatures outside of Finance as well—for example, for employment contracts, authorizations, board documents, and other agreements that require formal approval.