Direct exchange is possible, for example, via an API connection. However, you would then need to make separate arrangements with each supplier or customer regarding the connection, format, security, and management. Through a transaction network, you connect once and can then reach an ever-increasing number of trading partners in a standardized and secure manner. This makes electronic document exchange more scalable and also provides a better foundation for future e-reporting requirements.

An e-transaction platform can bring together various channels and formats. For example, invoices received via email as PDFs can be recognized using OCR and converted into a structured XML format. At the same time, you can actively support and encourage suppliers and customers to switch to e-transactions on their own. This allows existing document exchange to continue, while the proportion of fully electronic transactions gradually increases.

Think of it like telecommunications: you don’t have to be on the same network as the person you’re calling. A connection with a single service provider is sufficient, because the underlying infrastructure and standards facilitate the exchange between connected parties. Within Peppol, the principle of“connect once, reach all”therefore applies : through a single certified Access Point provider, you can reach other connected organizations.

That varies by country. Governments may mandate their own models, platforms, formats, and reporting requirements, meaning that a single technical solution is not sufficient everywhere. However, connecting to an open, international network such as Peppol often provides a strong foundation to which additional country-specific connections can be linked. Therefore, choose a partner who not only provides the network connection but can also support the various national requirements, platforms, and future changes.