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Invoice Processing in Flow

Automate invoice processing from receipt and coding through approval, accounts payable management, and payment.

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Touchless from invoice to payment

Invoice Receipt

Receive and retrieve e-invoices and PDF invoices through various channels. Automatically standardize and validate the data upon receipt. Our solutions also work for other commercial documents (orders, credit memos, statements, packing slips).

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Invoice Coding

Automatically populate invoices with general ledger accounts, cost centers, projects, VAT codes, and other accounting details. Support both direct and indirect spend, as well as expense invoices and purchase invoices.

Invoice Approval

Have invoices automatically approved based on 2-, 3-, or 4-way matching with other business documents, at the header and line-item levels. Or route them through authorization and budget holder workflows.

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Supplier Management

Manage disputes, payment holds, and supplier communication all within the same process. Keep actions, statuses, and communication directly linked to the invoice.

Payment

Enter approved invoices into the ERP system and submit them for payment. Payment terms, due dates, and any payment holds are ensured in the process.

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Touchless from invoice to payment

From Invoice to ERP

More automation, less dependence.

A dedicated invoice processing solution automates far more than just the ERP system. Invoice receipt, validation, coding, matching, and approval are handled before the transaction is posted to the ERP. This increases the level of automation and reduces reliance on a single ERP system. During migrations or system replacements, the invoice process remains largely intact.

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Intelligent automation in finance operations

Webinar | 7 oktober

Webinar | October 7 – Practical AI applications for Accounts Payable and Accounts Receivable: from invoice processing to cash application.

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Transforming Accounts Payable

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Automate the work that currently requires human interpretation.

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AI automates interpretation

AI is well-suited for work that involves a great deal of variation and is not always predictable. Some applications:

  • Converting PDF invoices to XML
  • Coding invoices for posting
  • Reviewing discrepancies in 3-way matching
  • Identifying disputes and routing them to the appropriate employee
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Inside Accounts Payable

From Invoice Processing to a Fully Automated Procurement Process

TU Delft receives approximately 125,000 purchase invoices annually from more than 23,000 suppliers, spread across one of the largest campuses in the world. Using 4CEE and Basware Network, the university connected nearly 1,000 suppliers to automated e-invoicing, with validation and enrichment directly from the ERP system.
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Choose the solution that fits your organization

Frequently Asked Questions

Automated invoice processing encompasses the process from the moment an invoice is received until it is correctly processed and ready for payment. This includes recognition, validation, coding, matching, approval, exception handling, and posting to the ERP system.

During invoice approval, a budget manager or other authorized employee reviews an invoice according to a delegation of authority workflow.

During matching, the invoice is automatically checked against available commercial documents, such as a purchase order, goods receipt, contract, or payment plan. When the data matches within the set tolerances, manual approval may be waived in whole or in part.

Yes. Non-PO invoices can also be processed largely automatically. Coding can be suggested or applied automatically, and the invoice can then be routed according to the appropriate authorization and budget manager workflow.

Invoices for which a purchase order, contract, or payment plan is available in advance do offer more opportunities for fully automated processing.

An invoice that deviates from the norm is not automatically posted but is treated as an exception. Depending on the cause, it may be forwarded to an employee, budget manager, purchaser, or supplier.

This way, the standard workflow remains automated, and only the exception requires attention.

No. A specialized invoice processing solution can be integrated upstream of the ERP. The ERP remains the source financial system, while receipt, recognition, coding, matching, workflows, and exceptions are handled in a specialized layer.

This makes it possible to increase the level of automation without making major changes to the ERP landscape.
Touchless processing occurs primarily when as much information as possible is already available before or upon receipt of the invoice.

E-invoices provide structured data immediately. Purchase orders, goods receipts, contracts, and payment schedules enable automatic matching. Automatic coding and approval rules ensure that only genuine discrepancies subsequently require human attention.

Your Finance in flow

Office of the CFO solutions that bring E-transactions, Purchase to Pay, Order to Cash, and Financial Planning & Analysis into flow.

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