From Standard to comprehensive

4CEE Invoice supports the entire process of incoming invoice processing within Purchase to Pay. The platform consists of various packages that vary in functionality and complexity. In addition to the basic functionality, supplementary modules and add-ons can be used for processes such as expense report management, contract management, document recognition, and digital procurement.

4CEE Invoice Standard

4CEE Invoice Standard forms the functional foundation of the platform. This package supports the standard processing of incoming invoices, including receipt, recognition, validation, workflow, and ERP integration.

Digital invoice receipt

Invoices are received digitally via email and automatically processed within the system. This initiates the Purchase-to-Pay process from a single central processing environment.

Digital receipt forms the basis for further recognition, validation, and workflow processing within the platform.

• Digital receipt via email
• Centralized invoice processing
• Starting point of the workflow process

Invoice recognition with OCR

PDF invoices are automatically parsed and recognized using OCR. Recognized fields, including a confidence indicator, are made available to users.

The recognition process is directly integrated with validations, workflows, and posting processes within the platform.

• OCR recognition of PDF invoices
• Automatic field extraction
• Confidence score per field

Standard validations and posting rules

The platform checks invoices for legal requirements, uniqueness, and basic posting rules before further processing takes place.

These validations ensure that incomplete or incorrect invoices are identified early in the process.

• Uniqueness check
• Legal validations
• Basic posting rules

Approval workflow

Invoices are automatically routed to the appropriate approvers based on predefined rules such as vendor, amount, or cost center.

This ensures that the workflow aligns with existing financial processes and responsibilities within the organization.

• Rule-Based Routing
• Support for Approvers
• Automated workflow processing

ERP integration

After approval, invoices are automatically posted to the integrated ERP system. Relevant master data and posting information are included in this process.

The ERP integration ensures that invoice processing remains part of the existing financial landscape.

• Automatic posting to the ERP system
• Use of master data
• Support for existing ERP processes

4CEE Invoice Premium

4CEE Invoice Premium expands the basic functionality with additional automation within invoice processing and matching processes.

Automatic coding and posting

Using AI, posting suggestions are generated based on historical data. In cases of uncertainty, a suggestion is presented to users for review.

This functionality supports more efficient processing of recurring invoice flows.

• AI-powered posting suggestions
• Use of historical data
• Review in case of uncertainty

Order and contract matching

Incoming invoices can be automatically matched with purchase orders or contracts. This makes discrepancies more quickly apparent within the process.

The matching process supports invoice verification before further processing or payment takes place.

• Matching with purchase orders
• Matching with Contracts
• Identification of discrepancies

Importing from invoice portals

Invoices made available through supplier portals can be automatically retrieved and processed within the platform.

This allows additional invoice streams to be integrated into the same processing workflow.

• Retrieval from supplier portals
• Automated processing
• Support for additional invoice channels

4CEE Invoice Advanced

4CEE Invoice Advanced supports organizations with more complex financial processes, multiple accounting systems, or multiple ERP landscapes.

Configurable validation engine

Users can determine for themselves which validations take place and when within the process. Error messages and blockages can also be configured.

This ensures that validation behavior better aligns with internal processes and exception scenarios

• Configurable validations
• Customizable blocks
• Process-dependent checks

Comprehensive workflow management

Approval workflows can be configured based on multiple criteria and involving multiple approvers. Audit trails provide insight into changes and decisions made within the process.

This functionality supports more complex organizational structures and approval procedures.

• Multiple approvers
• Complex workflow rules
• Audit trails

Multi-ERP and multi-ledger support

The platform supports multiple ERP systems, currencies, and accounting entities within a single environment.

This allows invoice processing to be managed centrally within organizations with multiple financial systems or entities.

• Support for multiple ERPs
• Support for multiple currencies
• Support for multiple accounting systems

Add-ons

4CEE Expense

4CEE Expense supports the submission and approval of expense reports. Expense reports can be processed automatically within the integrated ERP system.

The add-on integrates with the broader Purchase-to-Pay process and supports additional financial workflows beyond invoice processing.

• Submitting expense reports
• Approval Processes
• ERP Processing

4CEE Contract

4CEE Contract supports centralized contract management within financial processes. Invoices can be linked to payment schedules and contract information.

This creates greater alignment between contract terms and invoice verification

• Onboarding Support
• Integration of supply chain partners
• Support for document exchange

4CEE Purchase

4CEE Purchase supports digital purchase requests and orders within the Purchase-to-Pay process. Invoices can be automatically matched with purchase orders.

This functionally links the purchasing and invoicing processes.

• Digital purchase requests
• Digital purchase orders
• Automatic order matching

4CEE Document Recognition

4CEE Document Recognition supports the automatic recognition of supplementary documents within financial processes.

Documents can be extracted and converted into structured data for further processing.

• Document recognition
• Data Extraction
• Conversion to Structured Data

FAQ

General and Integrations

What is 4CEE Invoice?

4CEE Invoice is a solution for the digital and automated processing of incoming invoices within Purchase to Pay.

Which ERP systems can 4CEE Invoice integrate with?

4CEE Invoice supports connections with ERP and accounting systems via standard and advanced integrations.

Does 4CEE Invoice support multiple accounting systems?

Yes, multiple accounting entities are supported. For support of more than three accounting entities, the Advanced version is available.

Can 4CEE Invoice be used in multi-ERP environments?

Yes, 4CEE Invoice Advanced supports multiple ERP systems within a single environment.

How does the platform receive invoices?

Invoices are received digitally via email and then automatically processed using OCR recognition.

Can 4CEE Invoice integrate with other 4CEE solutions?

Yes, the platform integrates with other 4CEE solutions within the Purchase-to-Pay process, such as Purchase, Contract, and Expense.

Is the implementation tailored to existing processes?

Yes, implementations are tailored to your organization, workflows, and existing ERP landscape.

Functionality and Modules

What is the difference between Standard and Premium?

Premium adds automatic coding, order and contract matching, and support for invoice portals.

When is Advanced relevant?

Advanced is suitable for organizations with multiple ERP systems, multiple accounting departments, or complex workflows.

How does OCR recognition work within 4CEE Invoice?

PDF invoices are automatically parsed, after which recognized fields with a confidence score are made available.

Can I configure validations myself?

Yes, within Advanced, you can set up validations, error messages, and blocks.

How does order and contract matching work?

Invoices are automatically compared with purchase orders or contracts so that discrepancies become visible more quickly.

Are add-ons required in 4CEE Invoice?

No, add-ons are optional and designed for additional processes such as expense reports, contract management, and document recognition.

Can the platform be expanded later?

Yes, 4CEE Invoice has a modular structure, allowing additional functionality to be added later.