Overview
4CEE Invoice centralizes the processing of incoming invoices within the purchase-to-pay process. The platform receives invoices from various sources, recognizes and validates data, supports approval processes, and automatically processes invoices in one or more ERP systems.
4CEE Invoice serves as the central link between suppliers, the finance department, budget holders, and financial systems. Thanks to standard invoice processing functionality and expandable modules for order matching, contract management, document processing, and automation, the platform integrates seamlessly with both simple and complex financial environments.
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Benefits
4CEE Invoice was developed for organizations that want to digitize their invoice processing without replacing existing ERP systems. The platform supports standardization where possible and customization where necessary. Add to that its modular structure, and you have a platform that can be tailored precisely to your processes and organization. 4CEE Invoice offers:
- Efficiency: Reduces manual processing through automatic recognition, validations, and workflows.
- Quality: Improves the quality of the invoice processing workflow through checks for data accuracy, completeness, and duplicates.
- Control: Provides insight into invoice flows, obligations, and approval processes.
- Scalability: Supports multiple accounting systems and growing invoice volumes.
- Automation: Supports further automation of the purchase-to-pay process.
Functionality
4CEE Invoice offers functionalities for receiving, processing, verifying, and posting incoming invoices. These functionalities form the basis for automated invoice processing.
Invoice Receipt
4CEE Invoice supports the centralized receipt and processing of incoming invoices. To do this, you use a central email inbox for invoices; if you receive an invoice at a different address, you can forward it to the invoice inbox, from which all invoices are automatically routed to 4CEE Invoice. Other channels, such as Peppol and invoice portals, are also supported.
Invoice Recognition (OCR)
4CEE Invoice supports automatic recognition of PDF invoices. Data is extracted and made available for further processing, validation, and posting. This makes manual data entry a thing of the past. Examples:
- Invoice number
- Invoice date
- Supplier details
- Order number
- Invoice amounts
- IBAN and payment details
Validation and Posting Rules
Before invoices are processed, 4CEE Invoice checks whether the data complies with established business rules, posting rules, and legal requirements. This allows errors to be identified early on and improves the quality of financial data. Examples:
- Check for required data
- Duplicate invoice check
- Legal validations
- Posting templates
- Matching tolerances
Workflow management
Invoices can be automatically routed to the appropriate users based on predefined rules. This ensures that approval processes align with existing financial processes and responsibilities within the organization. Examples:
- Rules based on supplier
- Rules based on amount
- Rules based on cost center
- Multiple approvals
Matching of invoices, purchase orders, and contracts
4CEE Invoice supports the automatic comparison of invoices with purchase orders, receipts, and contract terms. This makes discrepancies visible more quickly and allows a larger portion of invoice processing to be automated. Examples:
- Matching with purchase orders
- Matching with contracts
- Discrepancy checking
- Tolerance management
- Automatic approval of matching invoices
Automation and Intelligence
4CEE Invoice supports additional automation for recurring tasks or to assist with work. By leveraging AI and automation, manual tasks can be further reduced and processes can be organized more efficiently. Examples:
- AI-powered posting suggestions
- Invoice summary for budget managers
- Mailbox and document classification
ERP Integrations
4CEE Invoice integrates with existing ERP and financial systems to retrieve master data and process journal entries. This ensures that invoice processing remains part of the existing financial landscape. Examples:
- Vendor data
- General ledger accounts
- VAT codes
- Cost centers
- Projects
- Payment terms
- Exchange rates
Multi-ERP and multi-accounting support
4CEE Invoice supports organizations that work with multiple ERP systems, accounting systems, or financial entities. This allows invoice processing to be centrally organized within complex financial environments. Examples:
- Multiple ERP systems or a combination of ERP and financial systems
- Multiple accounting systems
- Centralized processing of invoice flows
- Support for multiple currencies
- International organizations
Additional modules
4CEE Invoice integrates with other solutions in the purchase-to-pay domain, enabling additional processes to be supported from the same environment and making invoice processing even easier. Examples:
4CEE Expense
4CEE Expense supports the submission and approval of expense reports.
- Reimbursement requests via desktop and mobile app
- Mileage tracking
- Credit card expenses
4CEE Contract
4CEE Contract supports centralized contract management. Invoices can be linked to payment schedules and contract information. This creates greater alignment between contract terms and invoice verification.
- Contract registration
- Payment plans
- Contract expiration dates
- Contract matching
4CEE Purchase
4CEE Purchase supports digital purchase requests and orders. Record receipts and establish the relationship between purchases and receipts, as well as between purchases and invoices, for more efficient invoice processing.
- Purchase requests
- Internal catalogs
- Purchase orders
- Insight into commitments
4CEE Document Recognition
4CEE Document Recognition supports the automatic recognition of supplementary documents within financial processes. Documents can be extracted and converted into structured data for further processing. Examples:
- Order confirmations
- Packing slips
- PDF orders
Use cases
Automatic invoice coding/posting
Incoming invoices are automatically analyzed, categorized, and provided with a posting recommendation using AI, which can be directly integrated into the ERP system. The underlying technology continuously learns from previous postings and constantly improves itself.
Invoice portal retrieval
Invoices are increasingly being made available on portals where you have to retrieve them yourself. Through smart automation, these invoices are automatically retrieved (periodically) from these portals and forwarded to 4CEE Invoice, without any employee intervention. Examples of portals include FedEx, Deutsche Post, PostNL, UPS, Satellic, and Toll Collect.
Automatic matching of purchase orders and contracts
The combination of 4CEE Invoice and 4CEE Purchase and/or 4CEE Contract enables advanced matching. Incoming invoices are automatically linked to the correct purchase orders or contracts. Discrepancies are flagged in a timely manner, approval processes are accelerated, and compliance with internal and external guidelines (as specified in purchase orders or contracts) is ensured.
Automatic matching of invoices to payment schedules
The combination of 4CEE Invoice and 4CEE Contract enables further automation. Within 4CEE Contract, you can create payment schedules. Here, you specify the expected arrival dates of invoices, the gross invoice amount, and any margins. Recurring invoices can thus be automatically approved when they arrive according to the schedule. Examples include monthly fixed costs for a subscription, rent, etc.